ALL returning Orgs MUST complete the activation process beginning August 1st to be able to apply for funding in the fall and/or use their rollover funds. The following steps must be taken BEFORE applying for a general allocation and/or a grant allocation.  The account activation process only needs to be completed ONCE per academic year. 

 

Account activation

Every Registered Student Org that wishes to open an ASUCR account must activate their account yearly:

  • Accounts must be activated if it’s a new org or reactivated for returning Orgs each year.
  • Account must be activated any time after August 1st and will expire early June.
  • Student Org will not be able to apply for funding unless the account has been activated.
  • Access to rollover/income funds will not be available until the account has been activated.

It’s a three-step process

  • Step 1: Activate the account

    How to activate the account

    • View the Account Activation PowerPoint in its entirety.

    • Take the Authorized Signers Test - be sure to enter your first and last name when you log in.  

    • YOU DO NOT NEED TO PRINT/TURN IN A COPY OF YOUR TEST - Your test score will be verified by ASUCR.

    • You may take the test as many times as needed to pass with an 80% or higher.
    Requirements
    • Must pass the test with a minimum of 80%
    • A minimum of 2 and a maximum of 3 members must complete the test (Members usually consist of the President, the VP, and/or the Treasurer. All signers must be current full-time undergraduate students, which means must be enrolled in at least 12 units and cannot be wait-listed for any classes below the 12 units. These individuals are known as the Authorized Signers.)
    • Once the requirements are met, complete the Authorized Signers Form and return the original copy to the ASUCR office at the front desk.  Wet signatures are required (hand written in ink).
  • Step 2: Preparing your budget

    • Prepare your budget according to your Orgs specifications.   

    • To create your budget click this link

    • You must download a copy of the budget template.  Do not request access to the form.

    • If you need assistance with your budget, schedule an appointment with the Organization Funding Specialist at (951) 827-3621.  Any questions or concerns can be addressed at this time. 
  • Step 3: Apply for funding
    • Email your budget to asucrfinance@ucr.edu
    • Visit the ASUCR front office or call the front desk at 951.827.3621 between 8 A.M. to 5 P.M. to schedule a finance hearing (Beginning Fall Quarter).  
      • Keep in mind, mornings are very busy with finance hearing signups so calling is not recommended.

     Organization Funding Summary

    All Orgs must be registered with Student Life in order to qualify for any ASUCR funding.

     General ASUCR Funding

    • Funding for the school year
    • Allocations are granted Fall and Winter Quarters only
    • Must have open membership
    • Begins at $750, increases 10% every year after available upon request
    • Maximum of $3,500

     Grant Allocation

    • Funding for one event per year
    • Allocations are granted Fall, Winter and up to Mid-Spring
    • Only for ON CAMPUS events, and open to ALL students
    • Maximum of $1,500

    Outreach 

    • Funds for on campus events which promote higher education to middle school, high school and transfer students
    • Hearings are held once during Fall, Winter & Spring Quarters
    • Org needs sponsoring department
    • Maximum of $5000 per event
    • For more information click here

    GCAP GREEN GRANTS

    • Project occurs on campus.  
    • Projects must have a clear environmental defined measurable outcome
    • Maximum of $4000 per quarter
    • Apply for Funding

 

REMINDERS

  • Advisors cannot request budget reports for any student organization nor attend any meetings in the ASUCR office.  
  • No duplicate or reprinted receipts will be accepted for reimbursements.
  • If you have several receipts that need to be reimbursed for one person, you do not need a requisition for each receipt.  You also do not have to itemize every item on the receipt on the requisition.  Example:  If you have a receipt from WalMart, Target and Domino's just list those on each line with a brief description and the total of the receipt.  On the explanation box, that is where you'll be more descriptive of what the items were for.  Please be as detailed as possible to avoid delays in your reimbursement. 
  • HUB Event Scheduling will require FAU/Payment five (5) business days prior to your event. If not received by then, your room reservation will be canceled. 
  • Any receipts over $100.00 that do not show method of payment (for the full amount) must have a copy of the bank statement along with the receipt.
  • Receipts will not be accepted after 30 days from the date of the receipt.
  • General meetings must be on campus otherwise it is considered an event.

ASUCR FINANCE POLICY IS SUBJECT TO CHANGE

 

Finance Minutes 

CLICK HERE

Want to know if your Allocation or Grant was approved by Senate?  Check the Senate Minutes the following Wednesday after your hearing.  Finance allocations are in the Finance Minutes.

hearings

Finance Hearings:   

  • You MUST already have activated your account AND have submitted your budget to the VP of Finance PRIOR to signing up for a hearing.
  • Signs ups for WINTER 2020 are at 8:00 am - 5:00 pm (walk-ins take precedence over phone calls).  Keep in mind spots for hearings fill up very fast and are on a first come first served basis. 
    • Tuesday Finance Hearings [2:00-3:00pm] 
      • Deadline to sign up for hearing will be on Friday at 5:00pm
    • Please keep in mind that Finance Hearings for Spring Quarter are only for GRANT allocations.

 

 

Forms

Requisition  

(Note: You'll need to save the requisition to your computer if you want the calculation function to work)

Org Budget Form

Org Grant Form

Request for Budget Report